Send Weekly Task Reminders Automatically with Notion and Make

Summary:

If you’re spending time every Monday reminding your team (or yourself) about what’s due, there’s a better way. This automation pulls upcoming tasks from Notion and sends a clean, personalized email to each person, no manual check-ins required. It’s simple, scalable, and requires no code.

Tools Used: Notion, Make.com, Gmail Setup Time: ~30 minutes Skill Level: Beginner–Intermediate (no-code)

Who This Is For

This automation is perfect for:

• Freelancers managing client tasks
• Small business teams tracking projects in Notion
• Operations leads who want cleaner communication
• Business owners who want organized task summaries

What This Automation Does

1. Connects to your Notion task database
2. Every Monday looks for tasks due in the current week
3. Groups tasks by person assigned
4. Sends each person a summary email with their action items

What You’ll Need

• A Notion account with task database (start with Free tier)
• A Make.com account (Get started with the Free or Core tier)
• A Gmail account or connected email service

Affiliate Disclosure:

Some links in this post may be affiliate links. If you purchase through them, I may earn a small commission, at no extra cost to you. This helps me keep sharing free templates and tutorials. If my content helps you save time or improve your workflow, using these links is a simple way to support my work. Either way, I’m grateful you’re here and hope you build something awesome.

Step-by-Step Setup

Step 1: Duplicate the Notion Task Database

• Duplicate the Task Database

• Please make sure your database includes:

  • Task Name
  • Due Date
  • Assignee (Notion People property)

Step 2: Import the Make.com Scenario

• Download the JSON file
• Go to Make.com > Scenarios > Import Blueprint
• Connect Notion and Gmail accounts when prompted

Step 3: Adjust and Map Fields

The scenario does the following:

• Filters for tasks due this week
• Gathers tasks per assignee
• Sends a tailored summary to each assignee via Gmail

You can adjust:

• The trigger day (e.g., Mondays)
• The email content and tone
• Additional filtering logic (e.g., by priority or status)

Sample Email Structure

Subject: Your Tasks for the Week Ahead

Hi,

Here are the tasks assigned to you this week:
- [Task Name 1]
- [Task Name 2]
- [Task Name 3]

Let us know if you need support or adjustments.

— Your Team