Automate Your Lead Capture & Auto-Response Emails with Notion and Make

Summary:

Stop wasting time manually replying to every lead. This easy automation captures leads from a Notion form and sends a personalized email reply instantly. All without writing a single line of code.

Tools Used: Notion, Make.com, Gmail

Setup Time: 25–30 minutes

Skill Level: Beginner-friendly (no-code)

Who This Is For

• Solo founders or freelancers who want faster responses to leads
• Small businesses that use Notion for tracking leads or forms
• Teams that want simple, hands-off follow-up workflows

What This Automation Does

1. Watches your Notion lead form for new entries
2. Grabs key details: Name, Email, Notes
3. Adds them to your CRM database in Notion
4. Sends a personalized email reply to the lead via Gmail

What You’ll Need

• A Notion account (start with Free tier)
• A Make.com account (Get started with the Free or Core tier)
• A Gmail account (or email connection)
• ~30 minutes to set up the scenario (we’ll guide you)

🚀 Step-by-Step Setup

Step 1: Duplicate the Notion Databases

1. Click here to duplicate the Lead Form
2. Click here to duplicate the CRM

These are connected in the automation. You can customize fields later.

Step 2: Open the Make.com Scenario

1. Login to Make.com
2. Go to Scenarios > Import Blueprint
3. Download the JSON file here
4. Import it into Make

Make will ask you to connect your accounts:

• Notion connection (use your duplicated workspace)
• Gmail connection (follow the guide)

Step 3: Map Your Notion Databases

After importing, you’ll see:

• Notion module 1: watches for new submissions in the Lead Form
• Notion module 2: adds the lead to your CRM
• Gmail module: sends an email to the lead using their name & email

Make sure to:

• Map your actual database fields (e.g., Email, Name, Message)
• Add a friendly subject + email body in Gmail module

Example Auto-Reply Email (edit in Gmail module):

Subject: Thanks for reaching out!

Body:

Hi {{Name}},

Thanks for contacting us! We’ve received your message and will get back to you shortly.

In the meantime, feel free to check out our free resources or reply to this email with any questions.

— The [Your Business Name] Team

🎁 Bonus Tip:

Want to notify your team on Slack or add to a shared task board? Add extra modules in Make.com later.

Download & Start Now

Download Automation JSON File

• You’ll get a ready-to-import Make blueprint
• A Notion form + CRM ready to duplicate
• Easy setup under 30 minutes

💡 Final Thoughts

This is one of the easiest ways to bring automation into your business. It’s free, fast, and scalable. You can easily modify this setup to support different form types or follow-ups, without changing tools.

Affiliate Disclosure:

Some links in this post may be affiliate links. If you choose to make a purchase through them, I may earn a small commission at no extra cost to you. This helps me keep sharing free templates and tutorials. If my content helps you save time or improve your workflow, using these links is a simple way to support my work. Either way, I’m grateful you’re here and hope you build something awesome.